STAYING CONNECTED

 

STAYING CONNECTED

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BETTER VIRTUAL MEETINGS - FROM ROTARY

Rotary's Learning Center has over 60 videos on  better virtual meetings. Check them out here:  https://learn.rotary.org/members/learn/dashboard/channel/67

Check out the full Learning Center Course Catalog here:

https://my.rotary.org/en/document/learning-center-course-catalog

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STATE OF NORTH CAROLINA SITES 

NORTH CAROLINA OFFICIAL GUIDANCE.

MAY 20 PRESS RELEASE ON PHASE 2 

PLEASE CLICK ON NEWS RELEASES FOR MORE RECENT INFORMATION.

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INDEX

We're in unprecedented times that test our ability to stay connected. They require far more creativity from both clubs and Rotarians.

And far more communications until we're meeting in person again.  Here are some ways to engage members NOW.

See more information in each of these areas, below.

    • VIRTUAL MEETINGS will be a critical part of what keeps us connected. Each club is encouraged to maintain their same schedule. Some ideas are below. 
    • ROTARY RESOURCES - we listed a number of them below.
    • WAYS TO SERVE - Over 600 Coronavirus projects in Rotary Showcase from clubs all around the world.
    • IDEAS FOR SERVICE - SERVICE is the perfect way to keep us CONNECTED during these times of crisis for many. Check out some ideas below, and keep looking for creative ways to serve those in need. 
    • THE PERSONAL TOUCH - Remember - nothing beats the personal touch of a phone call.
    • IDEAS FOR STAYING CONNECTED, from our own RI Directors David Stovall and Stephanie Urchick. They are a starting point to get your creative juices flowing. 
    • ZOOM SETUP AND PARTICIPANT INSTRUCTIONS
    • ZOOM SECURITY PRECAUTIONS

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VIRTUAL MEETINGS

  • All clubs should be holding regular virtual meetings. The District and many clubs use Zoom to do this, but there are many such services. Any club can afford a Zoom account. Meetings under 40 minutes with less than 100 participants are free: https://zoom.us/pricing 

  • Here is some great information from Rotary - 11 Frequently Asked Questions about Connecting Online, based on over 800 responses. 
  • Clubs holding Zoom meetings indicate strong needs for
    • hearing from one another, more than having a speaker.
    • using meetings to let members discuss service opportunities they are aware of. 
    • having weekly meetings.
  • You can also get a discount on more expansive Zoom services with Rotary Global Rewards:  http://rotary.perkhub.com/offers/9832-zoom-video-conferencing/click

  • You can invite speakers to participate the same as if they were attending a regular meeting.

  • Zoom allows PowerPoint and videos. Plus, a club member can even operate the PowerPoint slides for the speaker! 

  • Some clubs are inviting guests to their Zoom meetings. Be sure to follow up!

  • INVITE SOME TERMINATED MEMBERS (SEE YOUR DACDB MEMBER LIST) TO JOIN THE ZOOM CALLS. YOU MAY ACTUALLY GROW MEMBERSHIP!

  • There is some great information from Rotary on virtual meetings here, including this:

PLEASE SEE ZOOM INSTRUCTIONS AND PRECAUTIONS AT THE BOTTOM

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THE LIGHTER SIDE

 

 

A debate between a cat and a dog.

(Note - probably behind the Wall Street Journal paywall)

The 'Rotary Club Members: Public Image, Graphics & Ideas Hub' Facebook page is gathering some great ideas as well. Join, learn, and share ideas.   https://www.facebook.com/groups/1595163847383932/ 


Our District Coronavirus Updates page, with the latest information from Rotary International, the CDC, the City of Charlotte, Mecklenburg county, and the two hospital systems covering much of District 7680.   http://rotary7680.org/coronavirus-updates.php

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LOOKING FOR WAYS TO SERVE

DURING THIS CRISIS? 

Start here to see over 500 Coronavirus-related projects in Rotary Showcase, directly from clubs around the world.

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THE (PHONE) PERSONAL TOUCH

Club officers can create a PHONE TREE or BUDDY SYSTEM to call each member individually, perhaps every two weeks. Tell members personally about virtual meetings and other opportunities to connect.  They will probably hear from you more now than ever, a good thing!!!

Some clubs are having VIRTUAL PARTIES. This takes some creativity, but we have a lot of creative Rotarians. 

THE KEY IS TO STAY CONNECTED AND LOOK FOR WAYS TO SERVE. 

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IDEAS FROM OUR OWN ZONE 33/34 ROTARY INTERNATIONAL DIRECTORS DAVID STOVALL AND STEPHANIE URCHICK

        

Presented on the March 23rd Zone Zoom call:

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1. GETTING STARTED WITH ZOOM

2. ZOOM PARTICIPANT TIPS

1. Getting Started with Zoom

You can download the app beforehand, but it will also automatically install itself the first time you follow a zoom link to join a call. Just try the link for your first call about five minutes early, to let that happen.

The meeting organizer will email you an invite that will look something like this:

Just click the link in the email (circled here in red) and Zoom will check whether the program is already on your computer, and if not, it will prompt you to download. It should be easy and pretty much run itself with a little encouragement from you in the way of OKs and “Yes” answers to prompts.

For instance, if it’s a new install, when you click on the link your window should show this:

And then along the bottom of the window, you should see something like this:

Choose “Run.”

At this point, your computer will most likely ask whether it’s OK to let Zoom make changes. Say yes.

Then you should see a window like this, with a progress bar:

 

When that finishes, you should be prompted to enter the name you want displayed to others in the call, then click “Join Meeting.”

The meeting will open in a small window which you can enlarge to full screen to see everyone better.

2. Zoom Participant Tips

· Turn on as many lights as possible in the room, so you’ll show up clearly.

· Don’t sit in front of a lamp or a sunny window, or you’ll be back-lit and hard to see.

· A lot of people find a plain wall to use as a background. That’s up to you, but just be aware what people will see behind you in the shot.

· Unless you want to speak, it’s a good idea to keep your microphone muted, especially if your dog is barking or you have other unpredictable noise sources around you.

· Unless asked by the moderator, it’s considered polite to keep your camera on, since seeing others’ faces is the reason for using Zoom instead of a conference call.

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ZOOM SECURITY  PRECAUTIONS

(From Allison Burkett of The Rotary Club of The Queen City)

For those of you who are new to Zoom and those of us who have been using Zoom for many years, here is a security alert I received from my employer’s IT Department:

Zoom has seen a massive increase in popularity globally due to the widespread stay at home restrictions resulting from COVID-19. Unfortunately, that has made it a target for trolls and mischief makers. It's been reported that users have noticed strangers in their zoom meetings at odd times, or have received a "someone is waiting for your meeting to start" email when no meeting is scheduled.

Be aware that with default settings, anyone with a zoom link can join a meeting. Given the structure of the meeting URL, it's also possible people are just trying random meeting IDs. Once in meetings, these rogue participants are typically posting offensive content, but could possibly also be gathering confidential information about the company/organization.

What you can do...
Zoom has a number of settings that can reduce this risk.
1. Require Meeting Password - this will prevent access to a meeting with the URL only. The password defaults to a numeric auto-generated password, If you choose to type in your own alpha password, avoid using the same password for every meeting, or obvious passwords like: "zoom", "meeting", "join" etc.

2. Disable "Enable Join Before Host". This can be found under Advanced Settings and will prevent people joining when no meeting is actively running. It will also require the host to be on time for meetings they schedule :-)

3. Use an autogenerated meeting ID, rather than your Personal Meeting ID (PMI). This makes one-time meeting URLs that will not be reused.

4. If you are concerned that your PMI might be known, you can change it.

2020-2021 District Governor Mike Walker
Our 14 County District
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